Department Overview

Umumi

The Department of 'Umumi maintains records of the Majlis activities and co-ordinates between Markaz and Majlis. Also, it administers the secretariat of the Majlis.

Mukhzar Mehmood Sahib

Secretary Umumi

Contact details for this department aren't published yet — reach out via the Contact page.

Key Responsibilities

Submit the Monthly Report Form of Majlis to the National Markaz on prescribed Form, signed by Nazim Atfal and Qa'id Majlis, received by the 5th of the next month. Answer all questions even if no activity took place, using precise figures rather than estimates, and keep a copy for local records.
Aside from the Monthly Report, submit a separate report for any important work done in Majlis, with a brief note in the Monthly Report Form.
Implement feedback received from National Markaz or Zil'a and submit a compliance report.

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Prepare a list of local Majlis-e-'Amila (Office Bearers) with name, telephone number, address, and best time to reach them, including information on daily prayers and Qur'an recitation, gathered via anonymous survey or IQF.
Organize a Refresher Course for local office bearers under the supervision of Nazim Atfal, including for any new office bearer appointed during the year.
Arrange Ijlas-e-'Ama (General Body Meeting) monthly, exclusively for Atfal, with Nazim Atfal's approval, informing all Atfal through Sa'iqeen and involving each Tifl.
Arrange Parents' Day at least once every six months, with Nazim Atfal's coordination and approval.
Organize Ashra Atfal once every 3 months, arranging a variety of programs for Atfal and analyzing outcomes.
Ensure all Majlis functions are held in a safe environment.
Establish a proper filing system for Majlis records — Monthly Reports, Minutes of Meetings, Circulars, Mail Folders, Incoming/Outgoing Letters, Red Book, etc.

Plan for 2025-2026

Amila & Meetings

Submission of Amila (Regional) Due Nov 13

Submission of Amila (Local) Due Nov 20

Monthly Amila meetings, with at least 50% attendance

Monthly Ijlas Aam (Major Focus)

Monthly Reporting

Monthly Saiq Form Due Last 10 days of month

Monthly Reports on IMS portal — Local Report Due 5th of following month

Monthly Reports on IMS portal — Regional Report Due 10th of following month

Ijtima & Events

Local Ijtima Dates Due By Jan 30

Regional Ijtima Dates Due By Apr 15

Resources

Monthly Saiq Form Submit your monthly report through the Information Management System. Open Form Ijlas-e-Aam General assembly meeting details. View Details Ijtima Package This year's national gathering. View Package

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